All elected or appointed officials and officers of the city shall, before entering upon the duties of their respective offices, take and subscribe the following oath or affirmation:

       “I do solemnly swear (or affirm, as the case may be) that I will support the constitution of the United States and the constitution of the State of Kansas, and faithfully discharge the duties of ____________, so help me God.”

(K.S.A. 54-106, 75-4308; Code 1971, § 2-18)

The city manager shall prepare a wage schedule and an employee classification schedule which shall be presented to the governing body. These schedules shall be put in resolution form and shall be acted upon by the governing body. The city manager shall, at the time of preparing the annual budget, incorporate the established wage schedule into the budget so as to provide compensation for the employees of each department for the budget year. The city manager shall, every other week and/or once each month, cause to be prepared payrolls in accordance with the current budget and the established wage schedule.

(Code 1971, § 2-24)

The governing body shall appoint a city manager, who shall hold office at the pleasure of the governing body. The manager shall be chosen solely on the basis of administrative ability, and the choice shall not be limited by any residence qualifications.

(K.S.A. 12-1010:1012; Code 1971, § 2-92)

To perform the manager’s duties during a temporary absence or disability, the city manager, by written memorandum filed with the city clerk, may appoint a qualified administrative officer of the city to be acting city manager. If the city manager fails to make such designation, if the governing body suspends the city manager, or if there is a vacancy in the office of the city manager, the governing body may appoint an acting city manager to serve until the city manager returns, until such disability or suspension ceases, or until the governing body appoints another city manager, as the case may be. The governing body may remove an acting city manager at any time.

(Code 1971, § 2-102)

The city manager shall be the chief executive officer and head of the administrative branch of the city government and shall be responsible for the administration of all of the affairs of the city. The city manager shall perform such duties as may be required by law or ordinance.

(K.S.A. 12-1014; Code 1971, § 2-93)

The administration of the city’s business shall be in the hands of a manager, and the governing body shall be responsible for the manager’s efficient administration of such business.

(K.S.A. 12-1010, 12-1011; Code 1971, § 2-94)

The city manager shall prepare and submit the annual budget to the governing body and also keep the city fully advised as to the financial condition and needs of the city.

(K.S.A. 12-1014; Code 1971, § 2-99)

The city manager shall countersign all warrants and combined warrant-checks issued by the director of finance.

(K.S.A. 12-1016; Code 1971, § 2-100)

The city manager may perform the duties of any officer whose office the manager is qualified to fill, and, in such case, the appointment or employment of such officer may be dispensed with.

(Code 1971, § 2-101)

The city clerk shall be in charge of the department of records and shall report to the city manager.

(Ord. No. 2008-2950, § 2, 2-6-2008)

The city clerk shall have charge of the city seal.

(Code 1971, § 2-164)

The city clerk and deputy city clerk shall have the power to administer oaths for all purposes pertaining to the business and affairs of the city.

(Code 1971, § 2-165)

In addition to the duties prescribed in this article, the city clerk shall perform such duties and render such services from time to time as the city manager may direct or as required by state law or other ordinances of the city.

(Ord. No. 2008-2950, § 3, 2-6-2008)

The city clerk shall keep and preserve in office all records, public papers and documents of the city not belonging to any other officer, and the same shall at all reasonable times be open to public inspection.

(Code 1971, § 2-167)

The city clerk shall keep a record of all his/her official acts and, when necessary, shall attest them.

(Code 1971, § 2-168)

The city clerk shall attend all meetings of the governing body and record in a proper minute book the full proceedings of such meetings.

(Code 1971, § 2-169)

The city clerk shall keep an ordinance book in which shall be entered at length in typewriting or by securely attaching a printed copy, every ordinance enacted immediately after its passage, and the clerk shall append thereto a note stating the date of its passage, the page of the journal or minute book containing the record of the final vote on its passage, and the name of the newspaper in which the ordinance was published and the date of such publication. The clerk shall enter on the journal the vote on the final passage of all ordinances.

(Code 1971, § 2-170)

The city clerk shall cause to be published all ordinances and the annual budget setting out the appropriations.

(Code 1971, § 2-171)

The city clerk shall keep a record of special assessments and certify the same to the county clerk in the manner provided by law.

(K.S.A. 10-114; Code 1971, § 2-179)

The city clerk shall keep a record of the amount of money in the treasury and the particular fund in which such money is deposited and keep a record of all contracts creating a liability against the city, and a record of all indebtedness created by the city manager or the governing body, in which record there shall be shown the date of the making of the contract or the creation of the debt, the amount of the contract or debt, the time payable, and the particular fund from which the payment is to be made. The clerk shall, upon request of any member of the governing body, or at the request of the city manager or any taxpayer of the city, or any person desiring to enter into any contract with the city, or who has any claim against the city, exhibit such records to such person.

(K.S.A. 10-1117; Code 1971, § 2-181)

The city clerk shall render such assistance as may be required in preparing the budget.

(Code 1971, § 2-182)

The city treasurer shall receive and safely keep all money of the city which may come into his/her hands, and disburse the same only in the manner prescribed by law. The treasurer shall keep in suitable books a full and accurate account of all moneys received and disbursed on behalf of the city, specifying the times of receipts and disbursements, and from whom received and to whom disbursed, and on what account. The treasurer shall keep a separate account of each fund and appropriation.

(Code 1971, § 2-189)

(a)   The accounts of the city shall be kept by the city treasurer in such a way that a full statement of the city finances may be made each month. Expenditures shall be legal only on the basis of appropriations in the budget and on the authority of warrants or warrant-checks issued by the director of finance and countersigned by the city manager. In the absence of the finance director or the city manager, the city treasurer may either issue or countersign warrants or warrant-checks.

(b)   The city treasurer shall keep the books and accounts in a regular system as required by statutes or as directed by the city manager or governing body, and such books and accounts shall at all reasonable times be opened to the inspection of the city manager, city clerk, city attorney, or any city commissioner.

(Code 1971, § 2-190)

After the governing body has properly designated depositories, and such depositories have qualified by giving the security required by statute, the treasurer shall deposit daily all money coming into his/her hands as treasurer in such depositories so long as such depositories are qualified. This section does not prohibit the maintenance of petty cash funds.

(K.S.A. 9-1402; Code 1971, § 2-192)

No claim, warrant or certificate of indebtedness in any form shall be allowed, issued, approved, attested, registered or paid by the city treasurer for any other purpose than that for which the tax was levied, and no part of any fund shall be diverted in any manner, whether before or after the distribution of taxes by the county treasurer, to any purpose other than that for which the tax levy was made, except as provided by law.

(Code 1971, § 2-195)

The finance director shall be in charge of the department of finance and, subject to the control of the city manager, shall have charge of the administration of the financial affairs of the city.

(Ord. No. 2007-2930, § 3, 3-7-2007)

It shall be the duty of the finance director to examine in detail all bills, accounts and claims against the city, and if found correct, to sign his/her name in approval thereof, but if found incorrect shall refuse to approve or allow the same.

(Ord. No. 2007-2930, § 3, 3-7-2007)

The finance director shall issue and sign all warrants, or combined warrant-checks, for authorized expenditures when appropriations have been made therefor by the governing body in its annual budget.

(Ord. No. 2007-2930, § 3, 3-7-2007)

It shall be the duty of the governing body to install a complete system of municipal accounting especially adapted to the needs of the city, and the finance director shall be the general accountant of the city, and shall keep in books regular accounts of all real, personal and mixed property of the city, of all receipts and disbursements of money, and under proper heads each source of receipt and the cause of its disbursement. The finance director shall also keep an account with each person, including the officers of the city, who has money transactions with the city, crediting the amounts allowed by proper authority and specifying the particular transactions to which such entries apply. The finance director shall also keep separate accounts of each and every appropriation made by the governing body, showing the date thereof and the purpose for which the same is made. The finance director shall also keep a separate account with each department of the city government and such other accounts as may be necessary to show a complete financial statement of the city, and shall be prepared, at every regular meeting of the governing body, to give such information concerning the finances of the city as such body may require.

(Ord. No. 2007-2930, § 3, 3-7-2007)

The finance director shall, at the end of each month, strike a trial balance of all books, showing a complete and accurate statement of the financial affairs of the city. At the close of the fiscal year, it shall be the duty of the finance director to make a complete and accurate statement, showing in detail the financial receipts of the city from all sources and the expenditures of the city for all purposes, together with a detailed statement of the debts of the city and the purposes for which the debts were incurred, and all the property of the city and the income derived therefrom, if any.

(Ord. No. 2007-2930, § 3, 3-7-2007)

It shall be the duty of the finance director, at least once each month, to examine the books of account of all officers of the city charged with the receipt and disbursement of money, and if the books are found incorrect to at once make a report in writing of the same to the city manager and city commissioners.

(Ord. No. 2007-2930, § 3, 3-7-2007)

The finance director shall keep in a book kept for that purpose and under appropriate heads the amounts receipted for, such books and receipts to be for reference in the settlements with the city treasurer and county treasurer.

(Ord. No. 2007-2930, § 3, 3-7-2007)

The finance director shall render such assistance as may be required in preparing the budget.

(Ord. No. 2007-2930, § 3, 3-7-2007)